Weekly Scheduling Grids should be completed and mailed out to people within the organization and also outside of the organization three weeks prior to airing in order to guarantee that listings and whatnot are complete.
Once you have completed your Weekly Schedule (as described in “How to “Ripple Out” a Prime-time Block to the Schedule (Using a Template) in ProTrack” and “How to run a Grid Report from ProTrack“) you should send the grid and Program Descriptions to the list of people in the document. The document is located in the following directory:
N:\360 North\360 North Mail List.doc
Once you’ve copied the addresses in the list to your clipboard, you should then paste them into the BCC field in Outlook. Put yourself as the recipient and attach the Schedule Grid report and Description Report, then mail the list out.
